Convert concrete and weighbridge dockets to Excel
Every load that comes onto a site arrives with a slip: a batch docket from the concrete plant, a weighbridge ticket from the quarry. They end up in a glovebox, and the quantities they prove never make it into a spreadsheet.
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Loads are money, and the paperwork proves it
Concrete is priced by the cubic metre and aggregate by the tonne, so every docket is a line on a bill you will be asked to check later. Without those figures in a sheet, the check is done against a supplier statement you have no independent record for.
- Loads billed but never delivered go unchallenged
- Waiting time and part-load charges are hard to verify after the fact
- Materials cost per site is not known until the job is finished
- Quantity surveyors chase site staff for slips at valuation time
What the Excel file gives you
Upload the docket as a delivery docket and each ticket becomes rows in a Data sheet with the header details on a Summary sheet. Weights and volumes arrive as numbers, dates as dates, so totals and pivots work straight away.
- Gross, tare and net weight columns from weighbridge tickets
- Mix reference, cubic metres, load and batch time from concrete dockets
- Vehicle registration, ticket number and site reference retained
- Files emailed back and kept in your dashboard as a running record
Cost per site, per week, per pour
With a season of tickets converted, a pivot table answers questions that used to need a site visit: how many metres went into each pour, which haulier delivered what tonnage, and how material costs are tracking against the estimate.
Capture them before they fade
Thermal dockets fade in a few weeks in a warm cab. Photograph each one at the end of the day and upload it — a clear phone photo reads as well as a scan, and it keeps a legible record long after the paper has gone blank.
Frequently asked questions
- What fields come off a weighbridge ticket?
- Ticket number, date and time, vehicle registration, material, and the gross, tare and net weights. Where the ticket shows a haulier, site or order reference, those land on the Summary sheet too.
- What about a concrete docket?
- Mix or grade reference, quantity in cubic metres, load number, batch time, admixtures and any waiting-time charges shown on the docket, plus the plant and site details.
- These dockets are thermal-printed and fade. Will they still read?
- Photograph them as soon as they arrive and they read well. Faded thermal print is the one format that genuinely defeats OCR, so capturing loads at the end of each pour is worth the minute it takes.
- Can I total tonnage by site?
- Yes. Because weights and volumes come out as numbers with the date and reference alongside, a pivot table gives you tonnage per site, per day or per haulier without any retyping.
- Does this help with subcontractor and haulier claims?
- It gives you the evidence in a form you can filter. When a haulier bills for loads you did not receive, the converted tickets show exactly which loads landed and when.
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