Delivery docket data entry automation
Docket typing is rarely anybody's job title, which is why it ends up being done late on a Friday by whoever is free. That's exactly when the digits get transposed.
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What manual entry really costs
It is not only the minutes. A mistyped quantity becomes an overpaid invoice, a wrong job cost, or a stock figure nobody trusts. The cost of the error usually dwarfs the cost of the typing, and it surfaces weeks later when the trail has gone cold.
- Three to five minutes per docket, before checking
- Transposed digits in quantities and prices
- Deliveries missed entirely when a docket stays in a van
- Month-end spent reconciling rather than reporting
Why template-based automation disappoints
Traditional capture tools ask you to draw boxes around fields for each supplier layout. That works until a supplier redesigns their paperwork, adds a column, or you take on three new merchants — and then somebody has to maintain the templates, which is a job of its own.
A workflow that survives real paperwork
Photograph or scan the docket, upload it, and get a formatted spreadsheet back by email and in your dashboard. There is no mapping step, no per-supplier configuration, and nothing to maintain when a layout changes.
- Upload PDFs, scans or phone photos up to 15MB
- Consistent columns across every supplier
- Failed documents flagged and not charged against your allowance
- Files kept privately against your account for re-download
Where the saved time goes
Teams who stop typing dockets usually spend the time on the work the typing was preventing: checking deliveries against orders while a shortage can still be claimed, costing jobs weekly instead of monthly, and querying price rises before they're paid.
Frequently asked questions
- How much time does this actually save?
- Typing a docket by hand tends to take three to five minutes once you include checking. Uploading one takes seconds and the file comes back typically within a minute, so the saving is most of the task.
- Do we still need someone to check the output?
- A quick glance is sensible, especially on faint or handwritten dockets. Reviewing a filled sheet is far quicker than typing one from scratch.
- Does it need setting up per supplier?
- No. There are no templates and no field mapping, so a supplier you've never had before works on the first upload.
- Can the output go straight into our accounts system?
- The workbook uses consistent column headings, so it can be pasted or imported into most stock and accounts packages. Bespoke column layouts for a specific system can be discussed through the sales form.
- What does it cost?
- One test document free to try, then a monthly plan based on document volume. High-volume users are priced bespoke rather than pushed onto a tier that doesn't fit.
Stop re-typing paperwork
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