Convert a supplier price list to Excel
Suppliers send price updates as PDFs. Comparing them, checking margins or loading them into a stock system means getting them into a spreadsheet first — which usually means hours of copy-paste.
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The problem with PDF price lists
Price lists are long, densely formatted and change often. They mix category headings into the table, repeat column headers on every page, and split pack sizes and units across columns in ways that copy-paste flattens into a single unusable string.
- Dozens of pages means dozens of copy-paste operations
- Category headings become fake product rows
- Prices land as text, so totals and comparisons break
- A new list arrives next quarter and the work starts again
How the conversion works
Upload the PDF and choose 'Price list' as the document type. The list is read page by page and every product row is pulled out with its code, description, pack size, unit and prices — headings and page furniture excluded.
- Multi-page lists arrive as one continuous table
- Prices come through as numbers, not text
- Currency and effective date are captured where shown
- No template setup, so each new supplier just works
What you can do with the output
Because every converted list uses the same column headers, a supplier comparison is a lookup rather than a project. Match on product code to see who's cheaper line by line, calculate margin against your sell prices, or import the file into your stock system to bulk-update costs.
Keeping price history
Every conversion stays in your dashboard, so each quarter's list is retained. That gives you a running record you can use to spot creeping cost increases before they reach your margins.
Frequently asked questions
- Can it handle a 40-page price list?
- Yes. Multi-page lists are read in full and combined into one Data sheet, so you get a single continuous table rather than a page-by-page mess.
- What columns come out?
- Product code, description, pack size, unit, unit price, case price, currency and effective date, where those appear on the list.
- Can I compare two suppliers' prices?
- Convert both lists and you'll have matching column headers in each file, so a lookup on product code or description gives you a straight comparison.
- Will it work with a price list that has category headings mixed into the table?
- Yes. Section headings and repeated column headers are recognised as structure rather than products, so they don't become rows in your data.
- Can I use the output to update my stock system?
- The export uses consistent headers in .xlsx format, which most stock and accounting systems accept directly or after a quick column map.
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